Question 1

What is the maximum number of persons able to use the hall at any one time?

Accepted Answer

156 people

Question 2

Can I book only the Foxwell Room and not the other facilities withint the hall?

Accepted Answer

Yes (but only regular bookings)

Question 3

Do you provide tables and Chairs, and are they included in the cost of hiring the hall?

Accepted Answer

Yes

Question 4

Are we allowed to drink alcohol on the premises at our event?

Accepted Answer

If you and your guests wish to drink alcohol during your event and you are not charging for the alcohol, then yes. If you intend to sell alcohol, you must apply for a "TENS" licence in advance of your event from EDDC

Question 5

How many parking spaces are available for users of AVH?

Accepted Answer

There are approximately 15 spaces available, plus (considerate) roadside parking

Question 6

Is there a Microwave Oven available to use in the kitchen?

Accepted Answer

No

Question 7

Are we permitted to put up decorations in the hall?

Accepted Answer

Yes, hooks are provided around the main hall for this purpose, in various positions, but no staples or Drawing Pins to be used to fix decorations. PLEASE NOTE that in the interests of Safety if you intend to use the overhead heaters, decorations must not be positioned in proximity due to the fire risk.

Question 8

How many chairs are available for use?

Accepted Answer

147 (97 are available in the hall and a further 50 are in storage and can be made available by request in advance of your event)

Question 9

How many (folding leg) tables are available, and what are the sizes?

Accepted Answer

There are 10 large tables (1825mm x 765mm) and 15 small tables (910mm x 765mm).
(Please note table tops must be cleaned after use)

Question 10

If we need additional heat in the building what do we do?

Accepted Answer

The Overhead heaters are available for use and can be activated by inserting £1 or £2 coins in the meter box, the meter box is positioned in the entrance porch (full instructions are provided in the hirers guide)

Question 11

Are we permitted to light candles in the hall?

Accepted Answer

No

Question 12

Is there a Dishwasher available in the Kitchen?

Accepted Answer

No

Question 13

Is there access to the hall for wheelchair users?

Accepted Answer

Yes

Question 14

Are mobility scooters welcome?

Accepted Answer

Yes, provided that the driver of the scooter takes care and is aware that the space may be crowded and they proceed with extreme caution.

Question 15

Can I bring helium balloons into the hall?

Accepted Answer

They are not specifically excluded, but because we ask that you leave the hall as you find it, that this includes making sure none are left in the main hall ceiling void.

Question 16

Can I have a BBQ or Hog Roast in the grounds of the hall

Accepted Answer

The village hall does not provide BBQ's for private or business hire events.
No BBQ's are allowed within the village hall building. No BBQ must be operational on the site within 5 metres of the building.
If a private hirer wishes to use a BBQ during their hire period within the grounds of the village hall then they must....
- Notify the Booking Secretary when making the booking.
- Complete a written risk assessment.
- The hirer must make themselves aware of where fire suppression equipment is located within the hall should it be needed.
- Check that the BBQ is properly and fully extinguished after use.
- That all waste is removed from site at the close of the hire period (and not put into VH waste/recycling bins).

Question 17

Does the AVH comply with latest regulations for accessibility?

Accepted Answer

Yes. The main entrance is wheelchair accessible. We have a toilet facility that is wheelchair accessible and provides support / grab bars to assist movement

Question 18

Does the hall have WiFi?

Accepted Answer

Yes, its free to use and details of the password etc. are on display within the main hall

Question 19

Does the hall have outside space that is suitable for users?

Accepted Answer

The hall has a vehicle parking area to the front and pedestrian paths that surround the building. There is also an extensive grassed area that may be used for leisure purposes. However the site is not fenced and care must be taken when considering its use by (for example) young children etc. It is important that any outdoor activity is supervised at all times by a responsible person, and that a risk assessment is undertaken prior to its use.

Question 20

How do I make a booking for my event?

Accepted Answer

Contact our booking secretary by email aylesbearevillagehallbookings@gmail.com

Question 21

How do I pay for my booking?

Accepted Answer

Pay via BACS
Account Name: Aylesbeare Village Hall 200 Club
Sort Code: 30 94 36
Account No.: 01376063

Question 22

How will I gain access to the hall on the day of my booking

Accepted Answer

There is a keypad system for entry (adjacent to the kitchen door at the rear of the building) A four digit code will be given to the user by the booking secretary that will only be valid during the hire period

Question 23

Is time allowed either side of my booking for preparation etc.?

Accepted Answer

Yes, you are allowed 30 minutes set up time and 30 minutes clean up time within your booking.

Question 24

If the weather is good can I take tables and chairs outside

Accepted Answer

Yes tables and chairs can be taken outside if the weather is good and the ground is firm. All furniture must be returned to its original position after the hire period

Question 25

Is there a dedicated smoking area on the site

Accepted Answer

No, smoking is not permitted anywhere on the site.

Question 26

Is there a stage in the hall

Accepted Answer

Yes

Question 27

Is there a sound system I can hook my iPad or phone etc.?

Accepted Answer

Yes, there is a sound system in the main hall, details of which are displayed.

Question 28

Do I need a music licence?

Accepted Answer

No, we pay the appropriate fees to allow music to be played. However there are time restrictions on when music can be played. See the hirer guide for details.

Question 29

Do I need to clear up and / or remove rubbish after my booking

Accepted Answer

Yes. The hall provides cleaning equipment for users and we insist that the hall is tidied and cleaned ready for the next hirer. Users are responsible for leaving the hall and its facilities (including the kitchen, its appliances and crockery etc) in a clean and tidy condition.

- All rubbish must be taken off site so please bring a suitable bag or bin liner with you

Frequently Asked Questions